Privacy Policy

Effective Date: 11th November 2025
Website: ProGuard Consulting Ltd
Website URLs:

• proguardconsulting.co.uk      
• proguardrail.co.uk      
• proguardtraining.co.uk      

Privacy Policy

ProGuard Consulting Ltd (and trading companies) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our websites, contact us, use our consultancy services, training services, rail assurance services, inspection services, or otherwise engage with us.

We are committed to complying with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy legislation.

1. Who We Are

ProGuard Consulting Ltd is a UK-based consultancy providing:

• Health,      Safety, Environmental and Quality (HSEQ) consultancy 
• Safety      Culture and Leadership consultancy 
• Rail      assurance and compliance services 
• LOLER      and statutory inspection services 
• Training      and competency services 
• CDM      consultancy 
• HSQE      management system consultancy 
• Site      management and project delivery support 

Trading names may include:

• ProGuard      Rail 
• ProGuard      Training 

Data Controller

ProGuard Consulting Ltd is the Data Controller responsible for your personal data.

Contact Details

ProGuard Consulting Ltd
Email: info@proguardconsulting.co.uk
Website: www.proguardconsulting.co.uk

If you have any questions regarding this Privacy Policy or your personal data, please contact us using the details above.

2. What Personal Data We Collect

We may collect and process the following information:

Identity Data

• Full      name 
• Job      title 
• Company      name 

Contact Data

• Email      address 
• Telephone      number 
• Business      address 

Technical Data

• IP      address 
• Browser      type and version 
• Device      information 
• Time      zone setting 
• Operating      system and platform 

Usage Data

• Website      usage information 
• Pages      visited 
• Time      spent on pages 
• Download      activity 
• Form      submissions 

Marketing and Communications Data

• Your      communication preferences 
• Responses      to marketing campaigns 
• LinkedIn      engagement where relevant 

Business and Project Information

Where relevant to consultancy delivery:

• Project      details 
• Compliance      documentation 
• Audit      findings 
• Operational      and management system information 

3. How We Collect Your Data

We collect data through:

• Website      contact forms 
• Direct      enquiries by email or telephone 
• LinkedIn      enquiries and professional networking 
• Consultancy      proposals and contracts 
• Training      bookings 
• Client      onboarding processes 
• Website      analytics tools 
• Cookies      and tracking technologies 

4. How We Use Your Data

We use your personal data for:

Service Delivery

• Responding      to enquiries 
• Preparing      proposals and quotations 
• Delivering      consultancy services 
• Delivering      inspections and audits 
• Delivering      training services 
• Managing      client relationships 

Business Operations

• Internal      administration 
• Financial      management and invoicing 
• Legal      and regulatory compliance 
• Quality      assurance and improvement 

Marketing

• Sharing      relevant service updates 
• Executive      briefings 
• White      papers and industry insights 
• LinkedIn      and professional communications 

You may opt out of marketing communications at any time.

5. Legal Basis for Processing

We process your personal data under one or more of the following lawful bases:

• Contractual      necessity 
• Legitimate      interests 
• Legal      obligation 
• Consent      (where required) 

Our legitimate interests include improving services, maintaining client relationships, and growing our professional consultancy services responsibly.

6. Data Sharing

We do not sell your personal data.

We may share your information with:

• Professional      advisers 
• Accreditation      bodies 
• Certification      bodies 
• IT      and hosting providers 
• Payment      and accounting providers 
• Legal      and regulatory authorities where required by law 

All third parties are required to respect the security of your personal data and process it lawfully.

7. International Transfers

Where any data is transferred outside the UK, we ensure appropriate safeguards are in place, including approved contractual protections where required.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including:

• Legal      obligations 
• Insurance      requirements 
• Contractual      obligations 
• Professional      record keeping 

Retention periods may vary depending on the nature of the service provided.

9. Your Rights

Under UK GDPR, you have the right to:

• Access      your personal data 
• Correct      inaccurate data 
• Request      erasure of your data 
• Restrict      processing 
• Object      to processing 
• Request      transfer of your data 
• Withdraw      consent where consent applies 

To exercise these rights, please contact us.

You also have the right to complain to the UK Information Commissioner’s Office (ICO).

ICO Contact

Information Commissioner's Office
Website: ico.org.uk

10. Cookies

Our website may use cookies to improve user experience and analyse website traffic.

Cookies may include:

• Essential      website functionality cookies 
• Performance      and analytics cookies 
• Marketing      and advertising cookies 

You can manage cookie preferences through your browser settings.

A separate Cookie Policy may also apply.

11. Website Security

We use appropriate technical and organisational security measures to protect your personal data from unauthorised access, loss, misuse, or disclosure.

However, no internet transmission is ever completely secure.

12. Third-Party Links

Our websites may include links to third-party websites, including LinkedIn and industry accreditation providers.

We are not responsible for the privacy practices of external websites.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Any updates will be published on this page with the revised effective date.

14. Contact Us

For all privacy-related enquiries, please contact:

ProGuard Consulting Ltd
Email: info@proguardconsulting.co.uk
Website: www.proguardconsulting.co.uk